Office Services Assistant, Senior (Administrative Assistant)
Department
ACADEMIC SUPPORT-ASDV (BL-ACSP-IUBLA)
Department Information
This position supports the Academic Support Center (ASC) and the Overseas Study and Scholarship Program (OSSP) which are part of the Office of the Vice President for Diversity, Equity and Inclusion (OVPDEI) Department.
Academic Support Center (ASC) serves as a go-to academic resource within the residence halls, providing students with a wide range of support services to help them meet the academic demands of college-level work.
Overseas Studies and Scholarship Program (OSSP) provides study abroad support to students by hosting study abroad events, administering study abroad scholarships, and running short-term study abroad programs.
Learn more about ASC here & OSSP here.
Job Summary
The position duties and responsibilities are significant in meeting the ASC and OSSP's operational goals of providing academic support and study abroad resources and in creating a more engaged, successful, and transformative undergraduate experience for a wide range of students. There is a centralized workstation, however, the incumbent will be asked to work in multiple work sites on campus.
Department Specific Responsibilities
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Required
Required
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. Must be able to lift up to 30 pounds and possess the ability to carry, assemble, and set-up exhibit equipment, display boards, chairs, and tables. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$35,000 - $38,000 annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Estimated Salary: $20 to $28 per hour based on qualifications.
ACADEMIC SUPPORT-ASDV (BL-ACSP-IUBLA)
Department Information
This position supports the Academic Support Center (ASC) and the Overseas Study and Scholarship Program (OSSP) which are part of the Office of the Vice President for Diversity, Equity and Inclusion (OVPDEI) Department.
Academic Support Center (ASC) serves as a go-to academic resource within the residence halls, providing students with a wide range of support services to help them meet the academic demands of college-level work.
Overseas Studies and Scholarship Program (OSSP) provides study abroad support to students by hosting study abroad events, administering study abroad scholarships, and running short-term study abroad programs.
Learn more about ASC here & OSSP here.
Job Summary
The position duties and responsibilities are significant in meeting the ASC and OSSP's operational goals of providing academic support and study abroad resources and in creating a more engaged, successful, and transformative undergraduate experience for a wide range of students. There is a centralized workstation, however, the incumbent will be asked to work in multiple work sites on campus.
Department Specific Responsibilities
- Maintains departments' online events calendars and post events to IU calendar.
plan and execute department events, tracks attendances. - Initiates travel reservations, travel pre-approvals, any other required travel documents. Works closely with IU Travel to ensure compliance with changing travel guidelines, policies, and procedures.
- Utilizes business software applications to prepare correspondence, HR documents, reports, presentations, agendas, minutes, etc.; assist in the compilation of data for assessment and statistical reports.
- Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, flow of correspondence, filing, and other office services.
- Assists with study abroad scholarship reviewing, processing, and database.
- Helps with customized short-term study abroad programs.
- Provides support to various events hosted by both OSSP and ASC.
- Partners with other campus programs to do outreach about academic support on campus, especially during the summer and fall.
- Represents both OSSP and ASC in public/student facing events and programs.
- Provides administrative support to ASC and OSSP departments, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
- Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
- Participates in the development and implementation of administrative standards, policies and practices for the organization.
- May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Required
- 2 years of relevant experience
- 1 year of experience with event planning and coordination
- Experience working with international programs preferred
Required
- Excellent organizational skills
- Demonstrates ability to maintain confidential information
- Strong verbal communication and listening skills
- Demonstrates excellent judgment and decision making skills
- Ability to simultaneously handle multiple priorities
- Maintains composure under pressure
- Detail oriented, with an aptitude for retaining information
- Dependable and able to meet deadlines
- Practical application and experience with database, spreadsheet, work processing, and presentation software, survey platforms as well as other application required for data organization and analysis
- Strong organizational, time management, analytical, and multitasking skills including the ability to manage multiple tasks and priorities
- Ability to function well in a diverse work and service environment among an under-represented student population with a wide range of cultures and backgrounds
- Demonstrates ability to work collaboratively and build excellent rapport among colleagues, staff, faculty, community, and others
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. Must be able to lift up to 30 pounds and possess the ability to carry, assemble, and set-up exhibit equipment, display boards, chairs, and tables. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
Advertised Salary
$35,000 - $38,000 annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Estimated Salary: $20 to $28 per hour based on qualifications.
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